Parish Councils are able to appoint Working Groups to carry out specific functions of the Council. They are not required to hold meetings in public. In the past, Bishopstoke Parish Council has had various working groups covering things like Travel Tokens, or the Cemeteries.
Currently, the Council has one permanent Working Group - for Communications & Engagement. In addition there are two "Task and Finish" Working Groups looking at Bishopstoke Parish Council's response to the Climate Emergency, and updating the Village Trail.
Working Groups can be created by Full Council, or by one of the Committees and generally report back to the body that created them. It is much more common for Working Groups to have non-Councillor members as they often require guidance on specific problems or activities that the Council is looking at.
COMMUNICATIONS & ENGAGEMENT WORKING GROUP
The working group members are Cllrs Dave Francis, Dermot McKeone and Anne Winstanley, along with the Clerk.
The Communications & Engagement Working Group has between 3 and 5 members, with at least 2 needing to be present to make a meeting quorate. The Group meets every 3 months, on the third Tuesday of the month, starting in July.
• Oversight of the Council newsletter.
• Oversight of the Council website.
• Oversight of the Council’s Facebook presence.
• Making recommendations regarding other social media.
• Oversight of any other regular communications undertaken by the Council.
• Making recommendations on policy regarding communications.
CLIMATE EMERGENCY TASK & FINISH GROUP
The Working Group members are Cllrs Gin Tidridge and Anne Winstanley.
The Group has between 3 and 5 members, with at least 2 needing to be present to make a meeting quorate. Meetings are arranged as needed amongst group members. The Group was set up to draft an action plan detailing ways in which Bishopstoke Parish Council could both minimise its own impact on the environment and climate change, and also encourage local residents to do the same. The finished draft will go to Full Council for scrutiny, before an agreed final version is put in place.
GLEBE MEADOW WORKING GROUP
The Working Group members are Cllrs Ralph Candy, Ray Dean, Dave Francis, Louise Hillier-Wheal, Martin Lyon, Chris McKeone, Gin Tidridge and Anne Winstanley.
The Group has between 3 and 7 members, with at least 2 needing to be present to make a meeting quorate. The group will be responsible for advising the Council on matters relating to the various projects that are approved for Glebe Meadow, including the construction of the new Bishopstoke Memorial Hall.
VILLAGE TRAILS TASK & FINISH GROUP
The Group members are Cllrs Anne Dean, Ray Dean, Louise Hillier-Wheal, Sue Lynch, Chris McKeone and Gin Tidridge.
The Group has between 3 and 7 members, with at least 2 needing to be present to make a meeting quorate. Meetings are arranged as needed amongst group members. The Group was set up to look at updating the Bishopstoke Village Trail. It is hoped that there will be several walks of different lengths through different parts of Bishopstoke and the surrounding countryside as well as the inclusion of some cycling routes as well. The final version should be completed and published by March 2022.
The Council also makes other appointments for the year. This year they are:
Representatives to the Neighbourhood Plan Steering Group: Cllrs Anne Dean, Ray Dean, Chris McKeone and Gin Tidridge.
Councillors on the Carnival Working Group: Cllrs Louise Hillier-Wheal and Anne Winstanley
Representatives to the Eastleigh & District Association of Parish and Town Councils: Cllrs Dean and Lyon
Representatives to the Airport Consultative Committee: Cllrs Lyon and Winstanley
Representative to the Parochial Charities: Cllr Anne Winstanley
Representative to the Bishopstoke Community Association: Cllr Anne Winstanley
Representatives to the Passenger Transport Forum: Cllrs Francis
Terms of Reference